Office Specialist

Montessori School of Evergreen Marshdale | Evergreen, CO, United States

Posted Date 10/07/2019
Description

POSITION SUMMARY: The Middle School Office Specialist performs administrative work of moderate difficulty and variety in support of professional, technical or administrative functions. Requires a moderate degree of judgment and application of standard office procedures. Interact with a variety of individuals including parents, staff, and administrative team.

 

JOB DESCRIPTION: 

  • Greets and checks in visitors and provide, obtain and receive information as required including answering general questions on school programs, assisting families in filling out required school forms. 
  • Possess a professional and courteous manner and an ability to work harmoniously with other employees, clients and the general public promoting a positive work environment. 
  • Performs a variety of administrative duties that may involve answering phones, maintaining student files, tracking and ordering office supplies within a required budget.
  • Receives required school documents, reviews them for accuracy, processes and/or files documents according to standard procedures or instructions.
  • Assist with the editing and compilation of students reports and other letters or mailings as directed by your Supervisor, Division Head or Head of School.
  • Coordinate experiential learning trips which may include volunteer coordination, charter bus, air travel, airport transports reservations. 
  • Operates a variety of office machines such as multi-line phone systems, copiers, calculators and personal computers or other electronic devices. 
  • Process and distribute both internal and external mail. 
  • Prepares correspondence, reports and other materials from rough drafts. May compose correspondence or prepare reports with information pulled from our school database.
  • Event planning which may include creating invitations, coordinating volunteers, meal planning, set up and clean up.

 

EDUCATION: High school diploma or higher.

 

EXPERIENCE: Minimum of 2 years administrative office experience.

 

SKILLS REQUIRED: 

  • Ability to type at a rate and accuracy required by the position.
  • Ability to maintain accurate records. 
  • Ability to learn assigned tasks readily and to adhere to prescribed routines.
  • Proficient with MS Word, PowerPoint, Excel, Google Docs, Google Calendar and search engines such as Chrome and Safari. 

 

SPECIAL REQUIREMENTS: Must pass a criminal history background investigation. 





Credential Level
Credential Required (level not specified)
Education Required
High School
Job Type
Administrative
Position Type
Full-Time (12 mos.)
Phone(303) 674-0093

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