After School Administrative Assistant for the 2019 -20 School Year

Kingsley Montessori School | Boston, MA, United States

Posted Date 6/26/2019


Kingsley seeks applicants for an After School Administrative Assistant. G eneral reception and administrative support only reflect a portion of this position, as you will be working with faculty, parents, and our students to enhance the experience of everyone that enters our school. As the first point of interaction for people entering the building, you are responsible for creating positive energy in the lobby. Working closely with the Director of Auxiliary Programs and the Auxiliary Programs Coordinator, the Administrative Assistant helps manage the day-to-day logistics of the Early Childhood After School Program (ASP).

Please visit our website at for more information.


Located in the heart of Boston’s Back Bay, Kingsley is an independent day school guided by a unique blend of Montessori philosophy and innovative programming. Kingsley offers a Montessori education tailored to the talents, curiosity, and growth of each student. Our progressive, inquiry-based programs cultivate students’ social and academic development, and prepare them to advance successfully to top public and independent middle schools. Our program’s commitment to knowing every child and to partnering with parents propels each student to access his or her potential.


After School Responsibilities:
? Track and manage the daily attendance.
? Communicate with parents and teachers regarding daily schedule, including:

  • Mass communication about canceled lessons and any applicable make-up date notifications.

  • Individualized communication regarding registration discrepancies, changes in schedule, etc.

  • Support After School teachers when needed.
    ? Post updates on “My Kingsley” on behalf of ASP & Enrichment programs.
    ? Communicate and track weekly/daily attendance by trimester.
    ? Sign out all ASP and Enrichment students to an approved adult.
    ? Help organize Vacation Care programs (Winter, Spring).
    ? Track missed days and make-up enrichments and lessons throughout the trimester. ? Manage any discrepancies in registration.
    ? Reserve programmatic spaces for each trimester.
    ? Make group field trip reservations.
    ? Facilitate snack orders for After School programs.


    ?  Greet all visitors and direct them accordingly.

    ?  Answer phone. Respond to and redirect emails and phone calls.

    ?  Help maintain lobby appearance.

    ?  Help support maintenance of bulletin boards.

    ?  Serve as vendor liaison during afternoon deliveries.

    ?  Sort and distribute external and interoffice email.

General Administrative Support:

?  Manage and communicate After School Program drop-in requests.

?  As needed, help Assistant to the Directors of Elementary with Administrative Support

?  Help to maintain student files, including academic records, permission sheets, immunization, and emergency records.

?  Assist with other duties and projects as needed.


? BA/BS degree required (Majors in the field of education preferred)

? Minimum 1 year working in an educational or non profit setting

? Understanding of and commitment to multi- age learning environments

? Ability to work collaboratively with faculty to enhance curriculum and community

? Commitment to professional development and best practices in education


? This is a full -time position, 10:00am - 6:00pm, offering the following benefits:

-Competitive independent school salary and benefits-Matching 403b plan

-Extensive professional development opportunities

-Qualified transportation program

-Tuition reimbursement for eligible employees seeking Montessori Certifications


? A cover letter describing your interest in the position with an overview of your background and experience with children and education

? A current resume


Karen Diamond

Assistant to the Head of School

*electronic file names must be in the following format:

FirstName LastName CoverLetter Year

FirstName LastName Resume Year

Montessori Credentials Held
Credential Not Required
Education Required
Bachelor's Degree
Job Type
Position Type
Full-Time (academic year)
Phone(617) 226-4900

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