Bellevue Montessori School is a reputable American Montessori Society Accredited Montessori school guiding children 18 months - 12 years old for the past six decades on the eastside of Seattle. We are seeking a proactive, organized, and collaborative Program Administrative Coordinator to support our Program Directors, staff, and families. This individual will play a vital role in coordinating program events, managing schedules, supporting staff, and ensuring smooth daily operations across the school.
The ideal candidate is detail-oriented, has strong communication and leadership skills, and demonstrates a deep commitment to Montessori philosophy and community values. If you thrive in a dynamic educational environment and enjoy working collaboratively with educators, children, and families, we encourage you to apply.
Title: Program Administrative Coordinator
Start Date: January 2026
Shift: Monday to Friday from 8:00 to 4:30 PM
Pay Rate: $27.00 to $29.00 per hour (top range with strong experience)
Reports to: Program and School Director
Collaborates with: Primary and Elementary Program Directors, other Administrators.
Job Summary:
Primary Responsibilities
Note: Duties may vary based on program and school needs.
Program Coordination & Administration
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Partner with the Director to create and maintain the annual parent and internal school calendar.
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Update and maintain the Program Administrative Handbook in coordination with the Director.
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Create and manage staff and specialist schedules, adjusting as needed for coverage.
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Oversee classroom observations for staff, visitors, and prospective parents.
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Manage documentation and compliance for AMS/NWAIS accreditation and Washington State licensing (DCYF, Fire, and Health Departments).
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Administrative maintenance and MAP testing coordination and oversight.
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Assist with Independent School documentation requirements.
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Oversee program-level ordering and budget tracking; submit receipts to Operations Manager.
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Support program-level communication, including editing newsletters, weekly posts, progress reports, and parent correspondence.
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Attend weekly administrative meetings and program-level meetings; share updates and notes as required.
Event & Community Engagement
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Plan and coordinate school and program events, such as parent breakfasts, potlucks, art exhibits, plays, and graduations.
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Organize field trips, including logistics and transportation.
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Collaborate with Program Directors to plan and implement Kindergarten/Elementary community-building activities and Kindergarten move-up visits to the Elementary.
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Support marketing and outreach efforts for program visibility, including Kindergarten–Elementary connections and campus initiatives.
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Work with the Marketing & Events Director to submit photos and program highlights for school communications and social media, honoring family photo permissions.
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Attend evening or weekend school events as needed.
Staff & Program Support
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Implement and manage orientation, check-ins, and training for new after-school and assistant staff.
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Supervise After-School (Activity Club) and Summer Camp programs, including vendor coordination.
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Lead and mentor the Before & Aftercare (AC) team, supporting staff growth and collaboration.
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Meet regularly with classroom support and AC staff.
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Assist in classrooms or at the Front Desk when necessary to ensure smooth operations.
Enrollment & Family Relations
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Collaborate with Enrollment and Program Directors to coordinate new student visits and parent communications.
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Support Kindergarten and Elementary “move-up” processes, including observations, family follow-up, and scheduling.
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Coordinate current and prospective family visits, ensuring Lead Teachers are informed.
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Provide responsive, professional communication to families throughout the enrollment process.
Qualifications
Required
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Associate’s Degree (Bachelor’s preferred).
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Strong organizational, communication, and multitasking skills.
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Demonstrated leadership and problem-solving ability.
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Ability to build positive and respectful working relationships.
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Flexibility, integrity, and a strong work ethic.
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Experience working with children in an educational setting
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Administrative coordination.
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Passion for authentic Montessori philosophy and child-centered education.
Preferred
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Montessori training (Primary or Elementary).
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Experience working in a Montessori environment.
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Supervisory or mentoring experience with staff.
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Experience in event coordination and scheduling.
Compensation & Benefits
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Competitive hourly rate: starting at $27 (with potential increase after 3-month probation).
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Health, dental, and life insurance (available to full-time employees).
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Paid vacation (10 days/year) after 90 days of employment.
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Sick leave and bereavement leave.
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Simple IRA with 3% employer match.
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Professional development and Montessori training opportunities.
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Assigned parking and school laptop provided.
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Reimbursement for required licensing and certification renewals (CPR/FA, BBP, Food Permit, etc.).
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Staff appreciation events and a collaborative, supportive school culture.